Guidelines for Presenters

Guidelines for Presenters

General Information

On arrival at the Conference, please register at the Conference Registration and Information Desk (Ground Floor Foyer). Note the opening times below.

• Monday 26 August – 0800-1800
• Tuesday 27 August – 0800-1700
• Wednesday 28 August – 0800-1530
• Thursday 29 August -0700 -1500

Speakers’ Preparation Area

The Speakers’ Preparation Room is located behind the Conference Registration desk, and will be open as follows to upload and check your presentations.

• Monday 26 August – 0900-1700
• Tuesday 27 August – 0830-1700
• Wednesday 28 August – 0830-1530
• Thursday 29 August -0830 -1500

Please ensure that your presentation has been uploaded and checked at least 60 minutes prior to the commencement of your session.

Venue Screen Size

The screens in the session rooms are a 16:9 aspect ratio

PowerPoint Presentations
To provide your slides simply click this link select the file from your computer and upload. You do not need to have a Dropbox account to use the site.

Please also bring your presentation on a USB memory stick or USB hard drive with you to the conference.

Deliver it to the Speakers’ Preparation Room as early in the conference as possible and at least 60 minutes prior to your session.

Please note that if you are using Prezi to create your presentation you need to provide an offline version (and have a backup copy of this). While you may be able to show your presentation ‘live’ using the conference wifi, you cannot rely solely on an internet connection to run your presentation.

Ensure a complete and effective presentation every time

  • Create a folder for your presentation. Copy every file that is used in the presentation into this folder. This will include all pictures, movies, sounds or any files that are used in the presentation. Now re-create any links so that they access this presentation folder (insert movies and sounds from file). Remember to resave the presentation.
  • To copy your presentation you should now include the entire folder, complete with all files that it will access via the links. This will ensure your presentation is saved and viewed successfully and as intended.
  • Another advantage of this approach is that you have access to the original files such as video clips etc in the event of PowerPoint problems.
  • Fonts: If you have used any unusual fonts ensure that you bring these.
  • 3rd Party Software: Bring a copy of any industry specific software that you may require.

Notes for poster presenters

Posters will be on display in the Ground Floor Foyer from morning tea on Tuesday 27 August until the close of afternoon tea on Thursday 29 August. Your poster should concisely summarise information about your research or program, with the aim to publicise your work and generate discussion. You will have the opportunity to interact with delegates during catering breaks. We ask that you be near your poster as much as possible during the breaks.

Poster Specifications

Poster dimensions are: 1189mm high x 841mm wide (A0 size). Your poster MUST be portrait orientation.

Please ensure that you hang your poster at the correct poster number (view this in the Conference Handbook) between 8.30am-10.30am on Tuesday 27 August. Velcro will be provided.You can remove your poster between 3.30pm-4.30pm on Thursday 29 August. The conference organisers cannot take any responsibility for posters left after 4.30pm on Thursday 29 August.

Poster presentations

You will have five minutes to present your poster in the Royal Theatre on Thursday 29 August.

Please ensure you upload your poster PDF using this drop box link . Simply select the file from your computer and upload. You do not need to have a Dropbox account to use the site. You will also need to provide an actual poster to be displayed at the Conference.


Audio Visual Equipment

Unless arranged prior, only standard audio-visual equipment will be provided in the session room. If you have any questions or special requirements, please contact

Oral Presentation Session Details

Please go to your session room 20 minutes prior to the start of the session to check that your presentation is correctly loaded and to meet the Session Chair. All presentations will be pre-loaded and will be linked to your name on the title slide.

Please sit in the front row on the seats marked ‘Reserved’ during the session.

At the start of the session the Session Chair will introduce themselves, the topic of the session e.g. Safety, and the general format for the session. All presenters have been allocated thirty minutes; the session will conclude with a Q & A time.

You will be introduced by the Session Chair as per your details in the program in the Conference Handbook e.g. Our first speaker is Peter Smith from Western University who will speak on “Does x make a difference?”. Unfortunately, there is not time for longer introductions.

Session Chairs will be responsible for ensuring the session runs strictly to time as delegates may wish to move between rooms to listen to different presentations. Your Session Chair will use a timer and will indicate at the 25 minute mark that you have five minutes remaining and then at the 30 minute mark that you are out of time. It is important that you strictly adhere to the allocated 30 minutes presentation time.

If there is a point of discussion which you might like asked in the question period, please provide it to the Session Chair prior to the session start.

All the best for your presentation at i-CREATE 2019.


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iCREATe 2019 Conference Proudly Supported by Tourism Australia